Sounds of Music Data Management Plan

  1. What are the types of data that may be produced as part of this project?
  • We will generate the following forms of data through research, browsing existing datasets, and amassing data about:
    • Accessibility data, as it pertains to live, synchronous music enrichment programs:
      • How to Use Zoom: A Beginner’s Guide.
      • How to Be Unafraid of Online Activities.
      • Equipment and Assistive Technologies to Help Individuals with Specific Disabilities and Handicaps:
        • Equipment and assistive technologies designed for the visually impaired and blind.
        • Equipment and assistive technologies designed for the deaf and hard of hearing.
        • Equipment and assistive technologies designed for those who are paraplegics or quadriplegics.
        • Equipment and assistive technologies designed for those who experience muscle weakness or another condition that hinders their ability to perform delicate and/or manual tasks.
        • How voice assistant technologies can be used or modified to provide more extensive assistance to those for whom accessibility is a concern.
      • Data about latency, as it pertains to live, synchronous music enrichment programs:
        • How to tackle the issue of latency during Zoom and other virtual meetings.
        • How to overcome the problem of real-time, synchronous communication.
      • Data about trouble-shooting, as it pertains to live, synchronous music enrichment programs.


  • We will be generating survey data on whether or not the Sounds of Music pilot program enriches the lives of our participants.


  • We will be using Google Docs, Google Sheets, which will eventually be migrated to more stable, non-proprietary forms such as PDF and .csv.


  • Our greatest concern regarding the data is obsolescence. We fear that in light of the rate of advancement of assistive technologies, our data will quickly become obsolete.


  • Our data will largely take the form of text and hyperlinks, as well as APA citations, including the date the original information was accessed.


  1. What standards will you be using for data collection, documentation, description, and metadata?


We will collect data from consulting experts in the field of Disability Studies, as well as aggregate our research in order to find relevant information about assistive technologies and accessibility resources.

We will be working from several files, sorted by category, as well as a Google Sheets document that has several tabs to organize our data.

We will name files based on content. All files will be accompanied by a description of their content at the top of any document or file we produce.


  1. What steps will you take to protect your or your participant’s security, privacy/confidentiality, intellectual property, or other rights? (Check current university policies for requirements.)


We will be protecting our participant’s security, privacy, and other rights by anonymizing data collected about them, using fabricated, fictitious names if and when they are referenced.

We will be collecting data on whether or not the Sounds of Music pilot program enriches and enhances the lives of those we are reaching out to, and will be refraining from collecting more than the most general and cursory of information about their personal lives, such as their age.


  1. If you allow others to reuse your data, how will the data be accessed and shared?


Our data will be shared on a public-facing, freely available website run via WordPress on the CUNY Commons. It will also be made available in PDF format from May 2022 onwards.

We hope to reach schools, daycares, nursing homes, permanent care facilities, rehabilitation facilities, prisons, hospitals, and other public and private institutions. It is our fondest hope that our Sounds of Music workshop will facilitate the creation of a host of musical enrichment experiences for diverse audiences. We hope that this data can be used and updated in the near or further future.

Any Internet-connected device with a web browser should be able to access our data.


  1. How will the data be archived for preservation and long-term access?


We plan to keep the data accessible indefinitely, or so long as it remains relevant.

We have discussed the longevity of our data, and have decided that we will entrust data management to a partner institution or university. We are still in search of said partner.

We shall be converting our raw data to .csv files, as well as two PDF versions – one in a standard font, another for the visually impaired.